Job Description

Executive Assistant

As an Executive Assistant, you will provide high-level strategic and administrative support to the Senior Leadership Team (SLT), Chief Financial Officer (CFO), Chief Executive Officer (CEO), and Board of Directors. This role encompasses advanced executive assistant responsibilities, ensuring efficiency, strategic alignment, and seamless communication across executive leadership and board governance. Meticulous attention to detail is essential, as the role requires managing complex schedules, sensitive communications, and critical board processes with precision and accuracy. The ideal candidate is a proactive, highly organized professional who thrives in a fast-paced environment and can manage confidential information with discretion. This is a remote role, ideally located near our headquarters in Largo, FL.

Key Responsibilities

Executive & Operational Support

• Manage CFO travel, calendar, and daily schedule
• Coordinate and support all SLT meetings including Friday staff calls, live SLT meetings, QBR's, and GSM.
• Coordinate logistics and experience for internal and external meetings, including executive offsites, investor events, and SLT (Senior Leadership Team) meetings.
• Serve as a gatekeeper and liaison between the CFO and internal/external stakeholders

Board Experience

• Support plan board and committee meeting logistics, including hotels, meeting rooms, food and beverage, transportation, and IT
• Process expense reports and invoices for Board members and Board-related expenses
• Support with configuration and maintenance of the board portal and uploading materials
• Support review and quality control for Compensation, Strategy, and Audit Committee materials
• Plan and coordinate new director onboarding and orientation
• Assist with proxy statement and annual meeting planning, preparation, and execution
• Support scheduling of Directors for Board and other Conmed meetings
• Support Board Specialist on any scheduling or other administrative tasks related to supporting the Board
• Support administrative steps related to Director Onboarding and Offboarding

Qualifications

Minimum Qualifications

• Bachelor's Degree and a minimum of 3 years of relevant professional experience OR
• Minimum of 7 years of relevant professional experience without a degree.

Preferred Qualifications

• Prior experience supporting C-level executives and working with Boards is strongly preferred.
• Demonstrated ability to manage complex projects, prioritize effectively, and maintain confidentiality.
• Exceptional written and verbal communication skills.
• High emotional intelligence and professional presence.
• Advanced proficiency in Microsoft Office Suite and collaboration tools.
• Strong judgment, discretion, and confidentiality.
• Strategic thinker with operational execution skills.
• Ability to work independently and collaboratively in a dynamic environment.
• High courage and ownership of the executive and board experience.

This position is not eligible for employer based sponsorship. Disclosure as required by applicable law, the annual salary range for this position is $75,000 - $118,000. The actual compensation may vary based on geographic location, work experience, education, and skill level. The salary range is CONMED's good faith belief at the time of this posting.

Benefits: CONMED offers a wide array of benefits to fit your unique needs. Visit our Benefits Page for more information.

Competitive compensation

• Excellent healthcare including medical, dental, vision, and prescription coverage
• Short & long term disability plus life insurance -- cost paid fully by CONMED
• Retirement Savings Plan (401K) -- CONMED matches your contributions dollar for dollar, with the potential for up to 7% per pay period
• Employee Stock Purchase Plan -- allows stock purchases at discounted price
• Tuition assistance for undergraduate and graduate level courses

Know someone at CONMED? Have them submit you as a referral before applying for this position to be eligible for our Employee Referral Program incentives!

CONMED is an equal opportunity employer and does not discriminate on the basis of any legally protected status or characteristic. Protected veterans and individuals with disabilities are encouraged to apply.

If you feel you need a reasonable accommodation pursuant to the ADA, you are encouraged to contact us at 800-929-7176 option #5.

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